Feng Office 3.4 is here!

01/06/2016

3.3


Hello everyone!


Looking for new features and improvements for your Feng Office? Well, version 3.4 is here, with so many new things and goodness it is hard to decide where to start.


OK, how about…

Custom properties: more power for your data

One of the most loved power-features of Feng Office is the ability to create custom properties to extend the default set of data that can be registered with any object on the system.


Documents, tasks, contacts, events, purchase orders, invoices, expenses. Even projects, workspaces, folders and clients… everything in Feng Office can have as much data as your organization needs!


Form with custom properties


And what is more amazing and powerful is that this information is not just a data record. It is data you can work with. You can list, sort and filter information using this data.


list of clients grouped by status


You can make better and more useful reports. Easily and efficiently.


With the new features and improvements on custom properties, lists can now be sorted and grouped using your custom properties. Data entry can be optimized by placing the properties in the right position, select whether they are mandatory or not, and be placed in different sections of the form.


custom properties setting


Custom properties are an essential tool for Feng Office consultants and administrators setting up a business solution. It is not just an enhancement. It is an essential piece for building the best platform for a business.


*Note: you need to request a special plugin to be installed on your account to be able to try custom properties on dimensions.



Object sub-types: Even more power for your data

The latest addition to the Feng Office set of building blocks is object sub-types.


Object sub-types are, in fact, the last piece of the puzzle that allows Feng Office to be the most flexible Business Process Collaboration platform out there.

object subtype properties



We just talked about how every object can have its custom properties. For example, you can add a special field for a task (for example, an id used by another system, a special category that is business-specific, etc).


object subtype selector

But what if you need different types of tasks? Or documents?



This is very common in processes that require a lot of data gathering.


You can have a document for a type of process that requires a number of meta-data being recorded (Example: measuring a field, preparing a case, gathering info for a job order, enter who gathered it, etc).


Each type of document (Or tasks, or notes) will have its own set of fields.



And this is what Object sub-types allows.

object subtype form



You should try it. You will be amazed at its power.


*Note: you need to request a special plugin to be installed on your account to be able to try this.



Better filters and search

Searching for specific information is now easier thanks to a cool new feature.


type filter



Want to narrow down the search for archived, trashed canned and overview lists objects? No problem, just do it with the new Object Type Filter.



Advanced billing

You can now define different hourly rates for different types of work, clients, projects, service types… even for the same person!


Also, you can define independent rates for price (for billing purposes) and costs (for expenses).


Billing Categories


Not only can you make financial reports out of the different rates for your projects, clients, project portfolios, etc. You can also generate the invoice and/or expenses associated to that work. Magic, eh?


advanced billing2
advanced billing3


*Note: We call this the “Advanced Billing” module, as we decided to still support the more basic Billing features available on the Community Edition.



Shift key function for lists selection

Looking for a more agile way of selecting list items? The shift key function for bulk selection is finally here!


Lit of documents
arrow
shift button
arrow
List of documents selected



Other improvements and fixes

Other improvements and fixes featured in version 3.4 include:

  • UX improvements on the Overview tab.
  • New plug-ins for new -optional- dimensions (Available for the Enterprise Edition).
  • Allowing (if permissions are set) users to enter time for other users in the time tab.
  • Updates on French and Turkey language packs.
  • Several bug fixes.



Please let us know how you like the new features and improvements.


Enjoy!



Feng Office 3.3: released

10/22/2015

3.3


The Feng Office development team is proud and happy (specially happy) to “announce” (Observant followers know it has been available for a while now) the final release of version 3.3.


Along with many improvements, bug fixes and accumulated enhancements since version 3.2, there are some more notable additions that we want to tell you about. We hope you love them as much as we do.



Resizing of the left panel (and better memory)

Very short names

This one is actually a re-introduction of a feature lost in an architectural change. But many of us missed it dearly. Now you can resize that panel to best fit your screen and the average length of your data. You can of course still hide it completely, and re-open it with the little arrow on the top.

Client with a long name
Not only that, but it will now remember your choice next time you enter the system. Isn’t that a beauty?



Resizing columns on tasks list

This one is also a pretty cool improvement. You can resize each of the columns of the tasks list. As much as you want. Even wider than your screen, if necessary.


Some users need a very basic version of the tasks. Like this:

Simple task list


While other (Project Managers) may need more details in their task list. Like this:

Task list with many columns




Separate dimensions columns on tasks list

Another neat improvement on the new tasks list. You can now choose whether you want to see the dimensions (clients, projects, workspaces, providers, tags) all together (the ‘old way’) or each one on a separate column.



Like this:
Dimensions in separate columns




New power-lists

Long due, the new and improved lists for “dimensions”: clients, projects and workspaces, are now available.

Project Portfolio Managers, Account Executives, and General Managers will all appreciate the value, the power, and flexibility of the new lists for clients:
Client list



Projects:
Project list


and Workspaces.




Professional Edition: Custom properties for Clients, Projects and Workspaces

Professional Edition users can now define custom properties for Clients, Projects, Workspaces, and on any other active high-level dimensions.

This new and powerful feature enables great flexibility for recording and managing a large volume of data for the main business entities.

After entering this information you will be able to list, sort, group and report on clients, project – et al based on the new attributes.

When defining the custom properties you can now sort them (more easily), select whether or not the field is mandatory, and enter default values.

Here is an example of how custom properties can look like in a client:
Project list




New custom property of type ‘user’

Custom properties are getting more and more useful and powerful.

One type of custom property we didn’t yet have was ‘user’, which allows to relate a user in any role for any type of object (even to clients, projects, workspaces, etc).

So this way you can have a “project manager” or “project supervisor” or “task observer” or “document validator”… possibilities are endless!

(Oh, and wait to see what we are cooking for version 3.4)




Professional Edition: description field for all entities

The ‘description’ field used to be available for projects and workspaces only. We transformed it into a default-custom property and is available in all entities (including of course clients and folders).




Professional Edition: Non-working days

Thanks to one of our new clients we now have a more advanced management for non-working days (holidays).

Non working days configuration

This increases the automation and efficiency of the management of tasks, enabling the automatic “push” of tasks to fall into working-days only.

Adding a holiday


So how do you like Feng Office 3.3?

Please share your comments and thoughts below.


Enjoy!

Feng Office 3.2, and a bunch of new features and modules.

07/02/2015

555555555
Hello everyone.
 
During the past weeks we announced the new features that would be available in the 3.2 version. Well, the wait (and lots of testing!) is over. Version 3.2 is already available packing all of the new features and modules we have been working on during the past months.
 
Lets go over some of the new features and improvements this new version has to offer.
 

Enhanced Workflows

Many of you value Feng Office Templates a lot. They make work much more efficient and save tons of time. We love and use them a lot too – so we decided to improve them some more.
 
You may now set up different kinds of flows upon tasks completion such as the ability to create a task and set its start and due date upon a task completion.
 
For example, lets say that after you complete an initial task to “Do A”, you want to “Do B”.
 
So, if you complete the task Do A today, the task Do B has to be automatically created, starting today, and ending in 3 days from today.
 
This way you can define processes and no longer have to have all the tasks created at the start of your process and then have to worry about adjusting dates. It makes for a much more fluent and efficient flow.
 
Please note: This will be good for some cases, like service management, but might not be the best way to manage a project if you need to have all the dates for all tasks visible for the project, like in a construction project.
 
flow
Here is how the variables look like in this example:
 
variables
 
On the other hand, one can also set conditions for tasks completions, meaning that the system will not allow users to complete a task if there are empty fields. For instance, a task cannot be completed if it has no description, or any other field you select.
 
task_conditions
 

Custom fields for your Projects, Clients, Folders and Workspaces

As many of you have already noticed, Feng Office powerfulness comes from its flexibility and extensibility. This is something we are very proud of, and to continue in this line of work, besides being able to add custom fields to your tasks, documents, events, contacts and other objects, you are now able to add custom fields anywhere else (On what we call ‘Dimension-members’).
 
This means that you will have the opportunity to integrate and manage even more information than before, have it organized the way it fits your organization best, and therefore save even more time.
 
You see, it is all about efficiency.
 
The following is an example for adding properties on Clients. Again, you could add any to your Projects or anywhere else too:
 
client custom properties
 

Improved Projects List

Projects list could have used improvements. So we did them.
 
More information about it can be found in this blog article, but in short, it now looks like this:
 
Selection_141
 

Improved Clients List

Similar to the Projects List, it is now much easier to manage your clients and also leads and prospects:
 
clients list
 

New: Invoicing module

Yes! You can now manage and print invoices from Feng Office. Other than just printing them, it will make your life easier to manage which invoice has been paid for and which one has not.
 
If you are interested in this module, we strongly suggest you take a look here.
 
invoice example
 

Google Calendar sync updated and improved

Feng Office used to have a working synchronization with Google Calendar. When Google changed its API a few months ago we had to make some amendments on our side. They took longer than we hoped for, but it is done! A big upside is that Google has made Calendar Sync safer than before, but our Design Team took the opportunity to improve our side’s user experience too.
 
google calendar sync
If you are interested in synchronizing your Google Cal with Feng, we have prepared a special article here for further assistance.
 

Considering ‘Non Working days’ for tasks management

When pushing tasks or creating tasks from templates, sometimes one would like to skip weekends or non working days such as national holidays, bank holidays, and company holidays. This way you would avoid having tasks on a Saturday, Sunday, or any other day where no one in your organization is supposed to be working.
 
Have a look at this article for more information about it.
 

Rolling out the new version

For Feng Sky and Supported Feng OnSite accounts we have already started a gradual rolling it out. We started with the clients that have been requesting improvements and fixes available on this upgrade and who are comfortable with working with the newest versions. Contact us if you are in a rush to get it.
 
We hope you are as excited as we are about this new version, and that you enjoy everything that comes with it. It was hard, HARD work.
 
Customer feedback is our #1 tool towards improving the system, so, we would love for you to share your thoughts, ideas and suggestions with us. We invite you to please comment below or on the Feng Office forum.
 
Remember to follow us on Facebook to stay tuned on even more improvements coming soon!
 
You are also welcome to privately contact us if you prefer.
 
Enjoy!