Feng Office 3.3: released



The Feng Office development team is proud and happy (specially happy) to “announce” (Observant followers know it has been available for a while now) the final release of version 3.3.

Along with many improvements, bug fixes and accumulated enhancements since version 3.2, there are some more notable additions that we want to tell you about. We hope you love them as much as we do.

Resizing of the left panel (and better memory)

Very short names

This one is actually a re-introduction of a feature lost in an architectural change. But many of us missed it dearly. Now you can resize that panel to best fit your screen and the average length of your data. You can of course still hide it completely, and re-open it with the little arrow on the top.

Client with a long name
Not only that, but it will now remember your choice next time you enter the system. Isn’t that a beauty?

Resizing columns on tasks list

This one is also a pretty cool improvement. You can resize each of the columns of the tasks list. As much as you want. Even wider than your screen, if necessary.

Some users need a very basic version of the tasks. Like this:

Simple task list

While other (Project Managers) may need more details in their task list. Like this:

Task list with many columns

Separate dimensions columns on tasks list

Another neat improvement on the new tasks list. You can now choose whether you want to see the dimensions (clients, projects, workspaces, providers, tags) all together (the ‘old way’) or each one on a separate column.

Like this:
Dimensions in separate columns

New power-lists

Long due, the new and improved lists for “dimensions”: clients, projects and workspaces, are now available.

Project Portfolio Managers, Account Executives, and General Managers will all appreciate the value, the power, and flexibility of the new lists for clients:
Client list

Project list

and Workspaces.

Professional Edition: Custom properties for Clients, Projects and Workspaces

Professional Edition users can now define custom properties for Clients, Projects, Workspaces, and on any other active high-level dimensions.

This new and powerful feature enables great flexibility for recording and managing a large volume of data for the main business entities.

After entering this information you will be able to list, sort, group and report on clients, project – et al based on the new attributes.

When defining the custom properties you can now sort them (more easily), select whether or not the field is mandatory, and enter default values.

Here is an example of how custom properties can look like in a client:
Project list

New custom property of type ‘user’

Custom properties are getting more and more useful and powerful.

One type of custom property we didn’t yet have was ‘user’, which allows to relate a user in any role for any type of object (even to clients, projects, workspaces, etc).

So this way you can have a “project manager” or “project supervisor” or “task observer” or “document validator”… possibilities are endless!

(Oh, and wait to see what we are cooking for version 3.4)

Professional Edition: description field for all entities

The ‘description’ field used to be available for projects and workspaces only. We transformed it into a default-custom property and is available in all entities (including of course clients and folders).

Professional Edition: Non-working days

Thanks to one of our new clients we now have a more advanced management for non-working days (holidays).

Non working days configuration

This increases the automation and efficiency of the management of tasks, enabling the automatic “push” of tasks to fall into working-days only.

Adding a holiday

So how do you like Feng Office 3.3?

Please share your comments and thoughts below.


Feng Office 3.2, and a bunch of new features and modules.


Hello everyone.
During the past weeks we announced the new features that would be available in the 3.2 version. Well, the wait (and lots of testing!) is over. Version 3.2 is already available packing all of the new features and modules we have been working on during the past months.
Lets go over some of the new features and improvements this new version has to offer.

Enhanced Workflows

Many of you value Feng Office Templates a lot. They make work much more efficient and save tons of time. We love and use them a lot too – so we decided to improve them some more.
You may now set up different kinds of flows upon tasks completion such as the ability to create a task and set its start and due date upon a task completion.
For example, lets say that after you complete an initial task to “Do A”, you want to “Do B”.
So, if you complete the task Do A today, the task Do B has to be automatically created, starting today, and ending in 3 days from today.
This way you can define processes and no longer have to have all the tasks created at the start of your process and then have to worry about adjusting dates. It makes for a much more fluent and efficient flow.
Please note: This will be good for some cases, like service management, but might not be the best way to manage a project if you need to have all the dates for all tasks visible for the project, like in a construction project.
Here is how the variables look like in this example:
On the other hand, one can also set conditions for tasks completions, meaning that the system will not allow users to complete a task if there are empty fields. For instance, a task cannot be completed if it has no description, or any other field you select.

Custom fields for your Projects, Clients, Folders and Workspaces

As many of you have already noticed, Feng Office powerfulness comes from its flexibility and extensibility. This is something we are very proud of, and to continue in this line of work, besides being able to add custom fields to your tasks, documents, events, contacts and other objects, you are now able to add custom fields anywhere else (On what we call ‘Dimension-members’).
This means that you will have the opportunity to integrate and manage even more information than before, have it organized the way it fits your organization best, and therefore save even more time.
You see, it is all about efficiency.
The following is an example for adding properties on Clients. Again, you could add any to your Projects or anywhere else too:
client custom properties

Improved Projects List

Projects list could have used improvements. So we did them.
More information about it can be found in this blog article, but in short, it now looks like this:

Improved Clients List

Similar to the Projects List, it is now much easier to manage your clients and also leads and prospects:
clients list

New: Invoicing module

Yes! You can now manage and print invoices from Feng Office. Other than just printing them, it will make your life easier to manage which invoice has been paid for and which one has not.
If you are interested in this module, we strongly suggest you take a look here.
invoice example

Google Calendar sync updated and improved

Feng Office used to have a working synchronization with Google Calendar. When Google changed its API a few months ago we had to make some amendments on our side. They took longer than we hoped for, but it is done! A big upside is that Google has made Calendar Sync safer than before, but our Design Team took the opportunity to improve our side’s user experience too.
google calendar sync
If you are interested in synchronizing your Google Cal with Feng, we have prepared a special article here for further assistance.

Considering ‘Non Working days’ for tasks management

When pushing tasks or creating tasks from templates, sometimes one would like to skip weekends or non working days such as national holidays, bank holidays, and company holidays. This way you would avoid having tasks on a Saturday, Sunday, or any other day where no one in your organization is supposed to be working.
Have a look at this article for more information about it.

Rolling out the new version

For Feng Sky and Supported Feng OnSite accounts we have already started a gradual rolling it out. We started with the clients that have been requesting improvements and fixes available on this upgrade and who are comfortable with working with the newest versions. Contact us if you are in a rush to get it.
We hope you are as excited as we are about this new version, and that you enjoy everything that comes with it. It was hard, HARD work.
Customer feedback is our #1 tool towards improving the system, so, we would love for you to share your thoughts, ideas and suggestions with us. We invite you to please comment below or on the Feng Office forum.
Remember to follow us on Facebook to stay tuned on even more improvements coming soon!
You are also welcome to privately contact us if you prefer.

Feng Office 3.0 is ready and available!!


Feng Office 3.0 is ready and out, at your service!!
The entire Feng Office Team has been working very hard, day after day, improving the system and making enhancements until the last minute so that this version would be the best Feng Office ever released.


What does “ready” mean?

That Feng Office 3.0 is ready means that we have been using the pre-beta, beta, RC, and RC2 versions internally for over 2 months now, that over 1.000 beta testers have been testing it for the past two weeks, and that all known major and critical bugs have been fixed.


It also means that it is – in the opinion of most of the beta testers – a significant improvement over versions 1.X and 2.X.
Most importantly, it means that it will be much easier for new users, Administrators and end-users, to get started and quickly familiarize with Feng Office.
And also of great importance, it means that we have achieved the ultimate level of foundation that will allow the Development Team to build upon without having to worry about framework impact. All the pieces of the platform are now in place.

New and improved

Having gone through several studies with new Feng Office users, we identified many elements of the initial approach for new and unfamiliar Feng Office users that could be significantly improved. With this data and a lot of design and tests, we implemented a brand new Getting started Wizard.
The goal was to make the initial experience with Feng Office a much more intuitive one.
The new wizard guides the users through the initial configuration and first data input, making them feel comfortable at every step and realize the time-saving benefits from the very beginning.
Implementing Feng Office for the first time in your project teams, or adding a new user to your existing Feng Office system, will yield a much faster learning curve for your users.
The new design, usability enhancements, and new features make your working day easier and faster, as they allow you to control all of your project’s tasks (or even all your projects) with powerful dashboards and reports, knowing at all times the status, what needs to get done, by whom, and when.
Data entry, task completion, comments… all can be achieved with fewer clicks and intuitive actions.
All of the improvements in Feng Office 3.0, and the upcoming versions, aim for the user to feel more comfortable, guided, and familiar with the system, so that everyone knows they can rely on it to benefit and help their own, their managers, and their team’s day-to-day work.

Sounds awesome!! How can I access it?

You can test a demo here.
Or you can create a free trial account here (no credit card required).
Lastly, if you have enough technical knowledge you may download the Community Edition, for free, here.

Does this mean Feng Office has achieved all its goals?

Far from it!! Feng Office has a lot of improvements on its Road Map. Too many – in fact – it would be ridiculous to comment here on even a fraction of what we have planned, but, for the curious ones, a few of them have been commented on here.
Some of you will notice that some of the forms have been changed to be modal forms. Since it would have delayed the release of 3.0 considerably, we decided to postpone the change of all the system forms to the new format until a bit later in the future.
New button styles. Changes in text alignment and sizes. New input boxes. These are but a few examples of little improvements that will be coming in the near future.
Other (bigger) improvements, like new features and even new modules, will also be making their way in the upcoming weeks and months.
And now that we have the ultimate platform for the upcoming improvements, you will see them coming at a much faster pace!

When can I upgrade my installation?

Technically speaking, everyone could upgrade their installation right now.
For Feng Sky accounts, we will gradually start rolling it out. We will begin with the clients that first request the upgrade and that are comfortable with being some of the first to try it in actual production environment.
@Old timers, we know upgrading to Feng Office 2.0 was a complex matter for large installations, but there are no major challenges involved in this upgrade. That said, system administrators should ALWAYS backup EVERYTHING before doing any upgrade.
We hope you are as excited as we are about this new version, and that you enjoy everything that comes with it.
Customer feedback is our #1 tool towards improving the system, so, we would love you to share your thoughts, ideas and suggestions with us. We invite you to please comment below or on the Feng Office forum.
Remember to follow us on Facebook to stay tuned on even more improvements coming soon.
You are also welcome to privately contact us if you prefer.