Feng Office Features

Make life easier for you and your project managers.

A deeply integrated project management platform that is easy to use and highly flexible to however you work. The system makes it easy to set up and modify projects, assign tasks and track deadlines.

Time Tracking

Track billable and non-billable time with our desktop and mobile time entry system. Improve the accuracy of your time-tracking and reduce the burden on your team to keep their time up-to-date.

Custom Project Reports

Capture important information and structure your projects to match the way you do business. Get deeper, clearer insights into your projects to ensure they are delivered on-time and profitable.

Gantt Charts

Quickly visualize your project timeline and resources with the most flexible Gantt chart on the market. One of the most powerful tools in the project managers tools box, a Gantt chart can help you manage your projects more effectively.

Notifications & Reminders

Highly configurable email and system notifications for tasks, projects and more. Choose when and how to notify users, plus select exactly what information is included in the notifications.

Project Tracking

Track projects from start to finish through whatever phases, milestones, types and more. Get a clearer picture of which projects need your attention and focus.

Task Management

Powerful and easy-to-use task management that allows you to create, assign and manage tasks.

Workflows

Automate business processes with powerful and flexible workflows. Design tasks and other elements to help automate your existing processes.

Activity Feed

Real-time information on recent activities, projects, clients and more. Quickly get the latest information on what is happening on critical projects without having to search through emails or notes.

Project & Task Templates

Custom templates that can be tailored to fit any service process. Quickly and easily setup projects and tasks.

Risks

The Risk Management module allows you to define, register, follow-up and control the risks associated to the different activities, jobs and projects of a team. Define different categories, indicators and values for measuring and managing the risks faced by your organization. These can range from planning and design tasks to the execution of your projects and operations.

KPIs

The Key Performance Indicators (KPI) module allows you to define, register, follow-up and control every metric that is relevant for the management of the organization and of each project. We can define different KPI types for different projects, project portfolios, and in general for the whole organization or macro project. Indicators can then be displayed on control panels, project reports, and KPI specialized reports.

Know exactly what is going on with your clients and contacts.

Get real-time updates on your clients and their projects all in one place. Whether your working a single or multiple projects for a client, you will have peace of mind knowing that you can instantly see what is happening.

Contact Management

Centralized storage of your contacts across your company. Makes it simple to keep your contacts up-to-date and organized.

Increase the accuracy of your project estimates and generate better proposals.

Ditch the spreadsheets and build estimates based on your team’s actual, real world experience delivering projects. Identify where and how to improve your overall profitability and ensure your projects get off on the right foot.

Project Estimates

Create accurate project estimates that are more informed by your previous work. Ditch the excel spreadsheet and improve the accuracy of your project estimates. Drive consistency among your project managers.

Proposals

Create and manage proposal development from within the system. Track, forecast and measure your proposals and their accuracy. This will improve your win rate and reduce the time it takes to generate proposals.

Finally, something better than a white board.

Get a clearer picture of what people are doing, where they are and how much work they have. Increase utilization across the board by balancing workload and schedules and optimizing how your team works and their priorities.

Calendar

Track events, meetings, resources, tasks and more with our easy to use calendar. Get better visibility into your resources and manage your time more effectively. Made even better by integrating with Google Calendar or Microsoft Office 365.

Workload Balancing

Gain clearer insight into team member’s workloads and utilization. More effectively utilize your resources and increase their billable time.

Invoicing is a crucial yet often stressful task for businesses, particularly when dealing with Time and Materials billing models. Ensuring your seamless invoicing process can significantly impact your business’s efficiency and client satisfaction. That’s where Feng Office steps in, offering a powerful task manager integrated with time entries and billing rates to streamline your billing process.

Why Choose Feng Office for Your Invoicing Needs?

Feng Office’s Invoicing Module is designed to ensure that your billing is smooth and error-free. Here’s how it simplifies the process:

Seamless Transition from Tasks to Invoices

Integrated System: With Feng Office, once you complete tasks and record time entries, the system seamlessly transitions this data into your invoicing process. Whether your project operates on a Time and Materials or Fixed Fee basis, Feng Office ensures that all relevant details are accurately captured.
Review Before Sending: Before finalizing the invoice, the system allows you to review all details, ensuring accuracy and completeness. This review process helps prevent errors and ensures that the invoice reflects all the work done and expenses incurred.

Comprehensive Invoice Management

Easy Visualization and Sorting: The Invoicing Module lets you sort invoices by various criteria such as client, project, billing dates, invoice number, or due date. This flexibility helps you quickly find and manage invoices according to your needs.
Preview and Payment Terms: Easily preview the amount owed and the payment terms for each invoice. This feature provides clarity and helps in better managing your accounts receivable.

Overview Panel for Quick Insights

Invoice Status at a Glance: The Overview panel provides a quick and comprehensive look at the status of all your invoices. You can easily see which invoices are due, partially paid, or have credit notes applied.
General Status Monitoring: With a single glance, understand the general status of your invoicing. This feature helps you stay on top of your billing cycle and ensures timely follow-ups with clients.

Integration with QuickBooks Online

For businesses using QuickBooks, Feng Office offers seamless integration, allowing you to send invoices directly to your QuickBooks account. This integration eliminates double data entry and keeps your financial records synchronized.

Experience Stress-Free Invoicing with Feng Office

Feng Office’s Invoicing Module is designed to make your billing process as smooth and trouble-free as possible. By selecting the period to invoice and letting the system do the rest, you can focus on your core business activities without worrying about billing errors.

Embrace a more efficient and accurate billing process with Feng Office. Explore the powerful features of our Invoicing Module and see how it can transform your business operations today.

Inspire effective teamwork and accomplish more.

Leverage tools designed to help your team work together and track their activity in the context of what’s important. Help your team communicate better and keep better track of what is going on with your clients and projects.

Activity Feed

Real-time information on recent activities, projects, clients and more. Quickly get the latest information on what is happening on critical projects without having to search through emails or notes.

Comment Tracking

Make, share and edit comments on tasks, documents and more. Improve the speed of collaboration and pull your conversations out of email and into context.

File Sharing

Secure file sharing of any size document with people inside or outside of your organization. Reduce your reliance on email, third party sharing apps and local server storage space.

Notification Subscriptions

Subscribe to important items (like tasks or documents) to get notified of important changes or updates. Get more real-time information on the things that are most important to you.

Cloud Storage

Highly-secure, access anywhere storage of your documents and files. Improve the security and accessibility of your information.

Document Collaboration

Work together as a team to generate proposals and reports. Improve the speed and ease of creating documents.

Collaborative Email

Organize and manage your email directly within the system. Reduce the time it takes to find important communications and categorize your email by project, client and more. By doing so, share emails with colleagues that need to be kept in the loop without having to forward and adding clutter to everyone’s inboxes.

We take protecting your data seriously.

Security and protection are a key priority in everything we do, from software design to service and support.

Permission Management

Manage access to projects, documents and more with powerful user and group based permissions. Provides deep flexibility to manage access for your employees, partners and clients.

Secure, Web-based Access

Secure, login-in only access to the system from any modern web browser. Provides modern security for you and your data.

Archiving / Recovery

Long-term storage of documents to maximize space and reduce your total cost to store information. Set customizable retention policies to ensure compliance. Also includes the ability to recover accidentally deleted documents.

Cloud Storage

Highly-secure, access anywhere storage of your documents and files. Improve the security and accessibility of your information.

Never waste time again looking for the latest project information.

Use automation to organize your contacts and emails to make them easier to find. Let your clients know what is going on with our fully integrated email and newsletter solution.

Email Lists & Newsletters

Send batch and newsletter communications to your contacts directly from the system. Eliminate the need for additional marketing tools and make it easier to manage your contact lists all in one place.

Integrated Email Communications

Organize and manage your email from directly within the system. Reduce the time it takes to find important communications and categorize your email by project, client and more. By doing so, share emails with colleagues that need to be kept in the loop without having to forward and adding clutter to everyone’s inboxes.

The most flexible project management software on the market, period.

While most software forces you and your team to change, we can fully adapt to your unique processes and way of doing business. No other software comes close to our flexibility and ability to customize.

Dashboards

Highly configurable dashboards that display the most critical information and metrics on your projects, your team and your business. Quickly and easily filter by any key element to understand what is happening in real-time.

Custom Reports

Our powerful reporting engine is completely customizable, enabling you to create almost any report imaginable. You can create an unlimited number of custom reports to measure almost any aspect of your business the way you want to.

Notifications and Reminders

Highly configurable email and system notifications for tasks, projects and more. Choose when and how to notify users plus select exactly what information is included in the notifications.

Branding

Use your logo and brand colors across the system and in invoices and communications. Help reinforce your branding and bring your team and clients closer together.

Custom Fields

Create custom fields for use in projects, tasks, documents, contacts and more to capture important information. Allows you to manage and track every facet of your business the way you want to.

Custom Forms

Create custom forms for data collection, checklists and more. Make it easy for your team to gather important information in the field or follow critical steps in your custom process.

Project & Task Templates

Custom and pre-configured templates flexible to any service process. Quickly and easily setup projects and tasks.

Optimize your data storage and track everything better in one place.

Our incredibly flexible storage solution allows you to choose what you store and where. Use our system as a directory for files stored in different cloud storage services and leverage our storage solution to maximize the efficiency of all your data storage.

File Sharing

Secure file sharing of any size document with people inside or outside of your organization. Reduce your reliance on email, third party sharing apps, and local server storage space.

Archiving & Recovery

Audit History

Complete visibility to document views, downloads, edits and more. Clearly track changes and roll-back to previous versions as needed.

Document Collaboration

Work together as a team to generate proposals and reports. Improve the speed and ease of creating documents.

Document Management

Store and organize documents, files, images and more. Reduce the costs of local server storage with centralized storage and improve how your information is organized.

Notes

Notes are a flexible tool for a quick record of information. Typical examples of the use of notes include notes of a brief meeting, a phonecall, or a memo to share with the rest of the team. Like the rest of the objects, notes allows you to open a discussion – centralized and organized within the system – around the topic.

Version Tracking

Easily manage document revisions, identify changes and view previous versions of documents and files. Eliminate the need to use filenames to track version history or accidentally saving documents over previous versions.

Collect important information and help your staff be more productive in the field and in the office.

Make data collection simple and easy with tools that are fully integrated into your project management system. Eliminate spreadsheets and other third party tools with fully customizable forms and checklists.

Custom Forms

Create custom forms for data collection, checklists and more. Make it easy for your team to gather important information in the field or follow critical steps in your custom process.

Connect Feng with the apps you already use.

Get more from your investment and automate even more by integrating with other, marketing leading software solutions.

Feng Office and Quickbooks

Two-way communication between Feng and Quickbooks on all financial information in the system. Continue using accountant friendly Quickbooks as your general ledger and choose to invoice in either system.

Google Workspaces

Use Gmail, Google Calendar and Google Docs from directly within the Feng platform. Send/receive email, calendar events and create and edit documents in real-time. Organize all your information from G Suite by project, client and more.

Microsoft Office 365

Use email, calendar and more from directly within the Feng platform. Send/receive email, calendar events and create and edit documents in real-time. Organize all your information from Office 365 by project, client and more.

Keep track and quickly followup on any issues reported by your customers

Make sure your customers are provided with the most professional service possible.

Issue tracking/tickets module

The issue tracking/tickets module allows input, assigning, organization and follow-up of all kinds of matters. Issues can vary from a simple question to requesting a project to a problem report (or ‘non-compliance’, in quality assurance language). The data required for the ticket input is completely configurable for each installation and, what is more, you can differentiate the access level required for the visualization of each item.

A complete solution that brings project management and cost management together.

Track all the financial aspects of your project in one-place and automate critical elements of your client billing. Know ahead of time if a project is headed for an overrun and maximize the profitability of all your projects.

Cost Management

Assign direct and indirect costs to internal and external resources that enable you to track costs at any level. Makes it easy to track profitability and cost in a variety of different ways.

Expense Tracking

Track direct and indirect expenses, receipts and more with our desktop and mobile expense entry. Fully integrated and easy-to-use, our expense tracking reduces the administrative burden on your entire team.

Invoicing

Automatically generate highly customized paper or electronic invoices easily. Create, edit, approve and manage your invoices in one place. Our invoicing capabilities can be the game-changing element in automating your back office.

Mobile Time & Expense Entry

Easy-to-use time and and expense entry from your mobile device. Allows you to enter time and expenses on the road or in the field.

Rate Schedules (Billing Rates)

Assign rate schedules to specific projects, clients or even tasks. Create billing rates that can be assigned to specific tasks or individuals. Makes it simple to track and bill time for time & materials projects.

Approval Workflows

Flexible and configurable approval workflows for critical components of your process. Ensure quality and timely checks on entered information in the system.

Time Tracking

Track billable and non-billable time with our desktop and mobile time entry system. Improve the accuracy of your time-tracking and reduce the burden on your team to keep their time up-to-date.

Project Estimates

Define and keep track of different objectives within your organization.

Do you keep track of your organization objectives? How do you do it? Would not it be best to have them integrated with the right projects, clients or departments in one single system, and then manage its progress?

Objectives Module

The Objectives Module is a great tool to help Project Managers define and keep track of different objectives within your organization or individual projects. You will be able to create your own customized objectives to manage different goals for each project, client or any work item with goals.

Paint a clear picture of what is happening in your business, in real-time.

Spend less time pulling data and creating reports and more time acting on insights. Enjoy our highly customizable, easy-to-use reporting tools.

Dashboards

Highly configurable dashboards that display the most critical information and metrics on your projects, your team, and your business. Quickly and easily filter by any key element to understand what is happening in real-time.

Custom Reports

Standard Reports

A series of built-in reports that allow you to visualize, print, and export to Excel or PDF all data from the system.

Custom Project Reports

Capture important information and structure your projects to match the way you do business. Get deeper, clearer insights into your projects to ensure they are delivered on-time and profitable.

Project Tracking

Track projects from start to finish through whatever phases, milestones, types and more. Get a clearer picture of which projects need your attention and focus.

The best system for keeping everything in your firm organized.

Ditch the server folders and use our powerful, unique approach to organizing all of the information in one place. Best of all, you can organize it the way you want to that fits the way you do business.

Document Management

Store and organize documents, files, images and more. Reduce the costs of local server storage with centralized storage and improve how your information is organized.

Integrated Email Communications

Organize and manage your email from directly within the system. Reduce the time it takes to find important communications and categorize your emails by project, client and more. By doing so, share emails with colleagues that need to be kept in the loop without having to forward and add clutter to everyone’s inbox.

Filters

Our easy-to-use, customizable filters help you find the information you need quickly. Filters help you organize information and create automatic workflows.

Linking

All data (objects) within the system can be linked to one another. This possibility provides great power and flexibility to the organization of information, since it allows to reflect every information relationship, regardless of their format or location.