Feng Office Conference: 18, 19 and 20 of May, 2016



Feng Office will be hosting its first official Conference + Workshop ever!

The event will be three days long (On the 18, 19 and 20 of May, 2016) in Montevideo, Uruguay.

The agenda will be packed with talks and presentations from the team, expert users and clients.

In a nutshell, the plan is for you to:

  • See first hand how others are using Feng Office in your and other industries.
  • Meet the Feng Office team in person.
  • Learn about the newly realeased features and what is coming for the rest of 2016.
  • Network with colleagues and fellow Feng Office users and enthusiasts.
  • Master your Feng Office user skills, learn new tricks and tips.

Is there anything else you would like us to cover?

We’ll be publishing more details soon, but we wanted you all to save the dates!

Wednesday – May 18, 2016
Thursday – May 19, 2016
Friday – May 20, 2016

See you!

Feng Office 3.4 is here!



Hello everyone!

Looking for new features and improvements for your Feng Office? Well, version 3.4 is here, with so many new things and goodness it is hard to decide where to start.

OK, how about…

Custom properties: more power for your data

One of the most loved power-features of Feng Office is the ability to create custom properties to extend the default set of data that can be registered with any object on the system.

Documents, tasks, contacts, events, purchase orders, invoices, expenses. Even projects, workspaces, folders and clients… everything in Feng Office can have as much data as your organization needs!

Form with custom properties

And what is more amazing and powerful is that this information is not just a data record. It is data you can work with. You can list, sort and filter information using this data.

list of clients grouped by status

You can make better and more useful reports. Easily and efficiently.

With the new features and improvements on custom properties, lists can now be sorted and grouped using your custom properties. Data entry can be optimized by placing the properties in the right position, select whether they are mandatory or not, and be placed in different sections of the form.

custom properties setting

Custom properties are an essential tool for Feng Office consultants and administrators setting up a business solution. It is not just an enhancement. It is an essential piece for building the best platform for a business.

*Note: you need to request a special plugin to be installed on your account to be able to try custom properties on dimensions.

Object sub-types: Even more power for your data

The latest addition to the Feng Office set of building blocks is object sub-types.

Object sub-types are, in fact, the last piece of the puzzle that allows Feng Office to be the most flexible Business Process Collaboration platform out there.

object subtype properties

We just talked about how every object can have its custom properties. For example, you can add a special field for a task (for example, an id used by another system, a special category that is business-specific, etc).

object subtype selector

But what if you need different types of tasks? Or documents?

This is very common in processes that require a lot of data gathering.

You can have a document for a type of process that requires a number of meta-data being recorded (Example: measuring a field, preparing a case, gathering info for a job order, enter who gathered it, etc).

Each type of document (Or tasks, or notes) will have its own set of fields.

And this is what Object sub-types allows.

object subtype form

You should try it. You will be amazed at its power.

*Note: you need to request a special plugin to be installed on your account to be able to try this.

Better filters and search

Searching for specific information is now easier thanks to a cool new feature.

type filter

Want to narrow down the search for archived, trashed canned and overview lists objects? No problem, just do it with the new Object Type Filter.

Advanced billing

You can now define different hourly rates for different types of work, clients, projects, service types… even for the same person!

Also, you can define independent rates for price (for billing purposes) and costs (for expenses).

Billing Categories

Not only can you make financial reports out of the different rates for your projects, clients, project portfolios, etc. You can also generate the invoice and/or expenses associated to that work. Magic, eh?

advanced billing2
advanced billing3

*Note: We call this the “Advanced Billing” module, as we decided to still support the more basic Billing features available on the Community Edition.

Shift key function for lists selection

Looking for a more agile way of selecting list items? The shift key function for bulk selection is finally here!

Lit of documents
shift button
List of documents selected

Other improvements and fixes

Other improvements and fixes featured in version 3.4 include:

  • UX improvements on the Overview tab.
  • New plug-ins for new -optional- dimensions (Available for the Enterprise Edition).
  • Allowing (if permissions are set) users to enter time for other users in the time tab.
  • Updates on French and Turkey language packs.
  • Several bug fixes.

Please let us know how you like the new features and improvements.


Feng Office 3.2, and a bunch of new features and modules.


Hello everyone.
During the past weeks we announced the new features that would be available in the 3.2 version. Well, the wait (and lots of testing!) is over. Version 3.2 is already available packing all of the new features and modules we have been working on during the past months.
Lets go over some of the new features and improvements this new version has to offer.

Enhanced Workflows

Many of you value Feng Office Templates a lot. They make work much more efficient and save tons of time. We love and use them a lot too – so we decided to improve them some more.
You may now set up different kinds of flows upon tasks completion such as the ability to create a task and set its start and due date upon a task completion.
For example, lets say that after you complete an initial task to “Do A”, you want to “Do B”.
So, if you complete the task Do A today, the task Do B has to be automatically created, starting today, and ending in 3 days from today.
This way you can define processes and no longer have to have all the tasks created at the start of your process and then have to worry about adjusting dates. It makes for a much more fluent and efficient flow.
Please note: This will be good for some cases, like service management, but might not be the best way to manage a project if you need to have all the dates for all tasks visible for the project, like in a construction project.
Here is how the variables look like in this example:
On the other hand, one can also set conditions for tasks completions, meaning that the system will not allow users to complete a task if there are empty fields. For instance, a task cannot be completed if it has no description, or any other field you select.

Custom fields for your Projects, Clients, Folders and Workspaces

As many of you have already noticed, Feng Office powerfulness comes from its flexibility and extensibility. This is something we are very proud of, and to continue in this line of work, besides being able to add custom fields to your tasks, documents, events, contacts and other objects, you are now able to add custom fields anywhere else (On what we call ‘Dimension-members’).
This means that you will have the opportunity to integrate and manage even more information than before, have it organized the way it fits your organization best, and therefore save even more time.
You see, it is all about efficiency.
The following is an example for adding properties on Clients. Again, you could add any to your Projects or anywhere else too:
client custom properties

Improved Projects List

Projects list could have used improvements. So we did them.
More information about it can be found in this blog article, but in short, it now looks like this:

Improved Clients List

Similar to the Projects List, it is now much easier to manage your clients and also leads and prospects:
clients list

New: Invoicing module

Yes! You can now manage and print invoices from Feng Office. Other than just printing them, it will make your life easier to manage which invoice has been paid for and which one has not.
If you are interested in this module, we strongly suggest you take a look here.
invoice example

Google Calendar sync updated and improved

Feng Office used to have a working synchronization with Google Calendar. When Google changed its API a few months ago we had to make some amendments on our side. They took longer than we hoped for, but it is done! A big upside is that Google has made Calendar Sync safer than before, but our Design Team took the opportunity to improve our side’s user experience too.
google calendar sync
If you are interested in synchronizing your Google Cal with Feng, we have prepared a special article here for further assistance.

Considering ‘Non Working days’ for tasks management

When pushing tasks or creating tasks from templates, sometimes one would like to skip weekends or non working days such as national holidays, bank holidays, and company holidays. This way you would avoid having tasks on a Saturday, Sunday, or any other day where no one in your organization is supposed to be working.
Have a look at this article for more information about it.

Rolling out the new version

For Feng Sky and Supported Feng OnSite accounts we have already started a gradual rolling it out. We started with the clients that have been requesting improvements and fixes available on this upgrade and who are comfortable with working with the newest versions. Contact us if you are in a rush to get it.
We hope you are as excited as we are about this new version, and that you enjoy everything that comes with it. It was hard, HARD work.
Customer feedback is our #1 tool towards improving the system, so, we would love for you to share your thoughts, ideas and suggestions with us. We invite you to please comment below or on the Feng Office forum.
Remember to follow us on Facebook to stay tuned on even more improvements coming soon!
You are also welcome to privately contact us if you prefer.