Feng Office 3.4 is here!

01/06/2016

3.3


Hello everyone!


Looking for new features and improvements for your Feng Office? Well, version 3.4 is here, with so many new things and goodness it is hard to decide where to start.


OK, how about…

Custom properties: more power for your data

One of the most loved power-features of Feng Office is the ability to create custom properties to extend the default set of data that can be registered with any object on the system.


Documents, tasks, contacts, events, purchase orders, invoices, expenses. Even projects, workspaces, folders and clients… everything in Feng Office can have as much data as your organization needs!


Form with custom properties


And what is more amazing and powerful is that this information is not just a data record. It is data you can work with. You can list, sort and filter information using this data.


list of clients grouped by status


You can make better and more useful reports. Easily and efficiently.


With the new features and improvements on custom properties, lists can now be sorted and grouped using your custom properties. Data entry can be optimized by placing the properties in the right position, select whether they are mandatory or not, and be placed in different sections of the form.


custom properties setting


Custom properties are an essential tool for Feng Office consultants and administrators setting up a business solution. It is not just an enhancement. It is an essential piece for building the best platform for a business.


*Note: you need to request a special plugin to be installed on your account to be able to try custom properties on dimensions.



Object sub-types: Even more power for your data

The latest addition to the Feng Office set of building blocks is object sub-types.


Object sub-types are, in fact, the last piece of the puzzle that allows Feng Office to be the most flexible Business Process Collaboration platform out there.

object subtype properties



We just talked about how every object can have its custom properties. For example, you can add a special field for a task (for example, an id used by another system, a special category that is business-specific, etc).


object subtype selector

But what if you need different types of tasks? Or documents?



This is very common in processes that require a lot of data gathering.


You can have a document for a type of process that requires a number of meta-data being recorded (Example: measuring a field, preparing a case, gathering info for a job order, enter who gathered it, etc).


Each type of document (Or tasks, or notes) will have its own set of fields.



And this is what Object sub-types allows.

object subtype form



You should try it. You will be amazed at its power.


*Note: you need to request a special plugin to be installed on your account to be able to try this.



Better filters and search

Searching for specific information is now easier thanks to a cool new feature.


type filter



Want to narrow down the search for archived, trashed canned and overview lists objects? No problem, just do it with the new Object Type Filter.



Advanced billing

You can now define different hourly rates for different types of work, clients, projects, service types… even for the same person!


Also, you can define independent rates for price (for billing purposes) and costs (for expenses).


Billing Categories


Not only can you make financial reports out of the different rates for your projects, clients, project portfolios, etc. You can also generate the invoice and/or expenses associated to that work. Magic, eh?


advanced billing2
advanced billing3


*Note: We call this the “Advanced Billing” module, as we decided to still support the more basic Billing features available on the Community Edition.



Shift key function for lists selection

Looking for a more agile way of selecting list items? The shift key function for bulk selection is finally here!


Lit of documents
arrow
shift button
arrow
List of documents selected



Other improvements and fixes

Other improvements and fixes featured in version 3.4 include:

  • UX improvements on the Overview tab.
  • New plug-ins for new -optional- dimensions (Available for the Enterprise Edition).
  • Allowing (if permissions are set) users to enter time for other users in the time tab.
  • Updates on French and Turkey language packs.
  • Several bug fixes.



Please let us know how you like the new features and improvements.


Enjoy!



Feng Office 3.2, and a bunch of new features and modules.

07/02/2015

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Hello everyone.
 
During the past weeks we announced the new features that would be available in the 3.2 version. Well, the wait (and lots of testing!) is over. Version 3.2 is already available packing all of the new features and modules we have been working on during the past months.
 
Lets go over some of the new features and improvements this new version has to offer.
 

Enhanced Workflows

Many of you value Feng Office Templates a lot. They make work much more efficient and save tons of time. We love and use them a lot too – so we decided to improve them some more.
 
You may now set up different kinds of flows upon tasks completion such as the ability to create a task and set its start and due date upon a task completion.
 
For example, lets say that after you complete an initial task to “Do A”, you want to “Do B”.
 
So, if you complete the task Do A today, the task Do B has to be automatically created, starting today, and ending in 3 days from today.
 
This way you can define processes and no longer have to have all the tasks created at the start of your process and then have to worry about adjusting dates. It makes for a much more fluent and efficient flow.
 
Please note: This will be good for some cases, like service management, but might not be the best way to manage a project if you need to have all the dates for all tasks visible for the project, like in a construction project.
 
flow
Here is how the variables look like in this example:
 
variables
 
On the other hand, one can also set conditions for tasks completions, meaning that the system will not allow users to complete a task if there are empty fields. For instance, a task cannot be completed if it has no description, or any other field you select.
 
task_conditions
 

Custom fields for your Projects, Clients, Folders and Workspaces

As many of you have already noticed, Feng Office powerfulness comes from its flexibility and extensibility. This is something we are very proud of, and to continue in this line of work, besides being able to add custom fields to your tasks, documents, events, contacts and other objects, you are now able to add custom fields anywhere else (On what we call ‘Dimension-members’).
 
This means that you will have the opportunity to integrate and manage even more information than before, have it organized the way it fits your organization best, and therefore save even more time.
 
You see, it is all about efficiency.
 
The following is an example for adding properties on Clients. Again, you could add any to your Projects or anywhere else too:
 
client custom properties
 

Improved Projects List

Projects list could have used improvements. So we did them.
 
More information about it can be found in this blog article, but in short, it now looks like this:
 
Selection_141
 

Improved Clients List

Similar to the Projects List, it is now much easier to manage your clients and also leads and prospects:
 
clients list
 

New: Invoicing module

Yes! You can now manage and print invoices from Feng Office. Other than just printing them, it will make your life easier to manage which invoice has been paid for and which one has not.
 
If you are interested in this module, we strongly suggest you take a look here.
 
invoice example
 

Google Calendar sync updated and improved

Feng Office used to have a working synchronization with Google Calendar. When Google changed its API a few months ago we had to make some amendments on our side. They took longer than we hoped for, but it is done! A big upside is that Google has made Calendar Sync safer than before, but our Design Team took the opportunity to improve our side’s user experience too.
 
google calendar sync
If you are interested in synchronizing your Google Cal with Feng, we have prepared a special article here for further assistance.
 

Considering ‘Non Working days’ for tasks management

When pushing tasks or creating tasks from templates, sometimes one would like to skip weekends or non working days such as national holidays, bank holidays, and company holidays. This way you would avoid having tasks on a Saturday, Sunday, or any other day where no one in your organization is supposed to be working.
 
Have a look at this article for more information about it.
 

Rolling out the new version

For Feng Sky and Supported Feng OnSite accounts we have already started a gradual rolling it out. We started with the clients that have been requesting improvements and fixes available on this upgrade and who are comfortable with working with the newest versions. Contact us if you are in a rush to get it.
 
We hope you are as excited as we are about this new version, and that you enjoy everything that comes with it. It was hard, HARD work.
 
Customer feedback is our #1 tool towards improving the system, so, we would love for you to share your thoughts, ideas and suggestions with us. We invite you to please comment below or on the Feng Office forum.
 
Remember to follow us on Facebook to stay tuned on even more improvements coming soon!
 
You are also welcome to privately contact us if you prefer.
 
Enjoy!
 
 

Feng Office 3.0 is ready and available!!

12/18/2014

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Done!
 
Boom!!
 
Feng Office 3.0 is ready and out, at your service!!
 
The entire Feng Office Team has been working very hard, day after day, improving the system and making enhancements until the last minute so that this version would be the best Feng Office ever released.
 

Dashboard

What does “ready” mean?

That Feng Office 3.0 is ready means that we have been using the pre-beta, beta, RC, and RC2 versions internally for over 2 months now, that over 1.000 beta testers have been testing it for the past two weeks, and that all known major and critical bugs have been fixed.

 

It also means that it is – in the opinion of most of the beta testers – a significant improvement over versions 1.X and 2.X.
 
Most importantly, it means that it will be much easier for new users, Administrators and end-users, to get started and quickly familiarize with Feng Office.
 
And also of great importance, it means that we have achieved the ultimate level of foundation that will allow the Development Team to build upon without having to worry about framework impact. All the pieces of the platform are now in place.
 

New and improved

Having gone through several studies with new Feng Office users, we identified many elements of the initial approach for new and unfamiliar Feng Office users that could be significantly improved. With this data and a lot of design and tests, we implemented a brand new Getting started Wizard.
 
The goal was to make the initial experience with Feng Office a much more intuitive one.
 
The new wizard guides the users through the initial configuration and first data input, making them feel comfortable at every step and realize the time-saving benefits from the very beginning.
 
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Implementing Feng Office for the first time in your project teams, or adding a new user to your existing Feng Office system, will yield a much faster learning curve for your users.
 
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The new design, usability enhancements, and new features make your working day easier and faster, as they allow you to control all of your project’s tasks (or even all your projects) with powerful dashboards and reports, knowing at all times the status, what needs to get done, by whom, and when.
 
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Data entry, task completion, comments… all can be achieved with fewer clicks and intuitive actions.
 
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All of the improvements in Feng Office 3.0, and the upcoming versions, aim for the user to feel more comfortable, guided, and familiar with the system, so that everyone knows they can rely on it to benefit and help their own, their managers, and their team’s day-to-day work.
 
Task_List_Feng3Revised2

Sounds awesome!! How can I access it?

You can test a demo here.
 
Or you can create a free trial account here (no credit card required).
 
Lastly, if you have enough technical knowledge you may download the Community Edition, for free, here.
 

Does this mean Feng Office has achieved all its goals?

Far from it!! Feng Office has a lot of improvements on its Road Map. Too many – in fact – it would be ridiculous to comment here on even a fraction of what we have planned, but, for the curious ones, a few of them have been commented on here.
 
Some of you will notice that some of the forms have been changed to be modal forms. Since it would have delayed the release of 3.0 considerably, we decided to postpone the change of all the system forms to the new format until a bit later in the future.
 
New button styles. Changes in text alignment and sizes. New input boxes. These are but a few examples of little improvements that will be coming in the near future.
 
Other (bigger) improvements, like new features and even new modules, will also be making their way in the upcoming weeks and months.
 
And now that we have the ultimate platform for the upcoming improvements, you will see them coming at a much faster pace!
 

When can I upgrade my installation?

Technically speaking, everyone could upgrade their installation right now.
 
For Feng Sky accounts, we will gradually start rolling it out. We will begin with the clients that first request the upgrade and that are comfortable with being some of the first to try it in actual production environment.
 
@Old timers, we know upgrading to Feng Office 2.0 was a complex matter for large installations, but there are no major challenges involved in this upgrade. That said, system administrators should ALWAYS backup EVERYTHING before doing any upgrade.
 
We hope you are as excited as we are about this new version, and that you enjoy everything that comes with it.
Customer feedback is our #1 tool towards improving the system, so, we would love you to share your thoughts, ideas and suggestions with us. We invite you to please comment below or on the Feng Office forum.
 
Remember to follow us on Facebook to stay tuned on even more improvements coming soon.
 
You are also welcome to privately contact us if you prefer.
 
Enjoy!