Workspaces are a very powerful and flexible concept of Feng Office for organizing information and controlling user rights. On the other hand, workspaces are not easy to understand for everybody, so make sure you know how to make use of this feature.
Basically all information in Feng Office is organized in workspaces. Other collaboration software have projects or folders to organize information; workspaces are similar, but not the same. Here are some facts about workspaces:
The most obvious way for selecting a workspace is to have the left sidebar open and to click on a workspace. As long as you don't hide your sidebar, this is the preferred method.
If your left sidebar is hidden, then you have two possibilities:
1. Click somewhere below the arrow button in the sidebar. This will open the left sidebar only temporarily; as soon as you move your mouse pointer outside the sidebar, it will disappear automatically.
2. Move your mouse over the workspace title in the upper left of your screen. This will bring up a slider with all workspaces that are one level below the current workspace.
If you are not on the top level of the workspace hierarchy (
All), then you will see the path of the current workspace. We call this the workspace breadcrumb:
The workspace breadcrumb works very similar to a traditional breadcrumb navigation, so clicking on a workspace within the path takes you there immediately.
On the dashboard (
Overview tab) you not only see the name of the current workspace (
Client A in this example) but usually a description of the workspace as well.
In list views there is no workspace title. But for every item in the list you can see the workspace it belongs to (right at the beginning of each line, in the color of the respective workspace).
There are two ways how you can edit the workspace properties. The most common way is to select a workspace in the left sidebar and then click on the properties icon on the top:
If you are an administrator you can go to the administration panel. There you get an hierarchical list with all workspaces in your Feng Office installation that lets you edit or delete any workspace:
Since workspaces are hierarchical, every workspace has its
Parent Workspace. By changing this setting you can move a workspace to another position in the worspace hierarchy. When doing so Feng Office will ask you:
Do you want to inherit all permissions from parent workspace? Click
OK to inherit the permissions from the new parent workspace, or click
Cancel if you want to keep only the existing permissions for your workspace.
Workspaces can be deleted either on the
Edit Workspace screen (there you can delete only that specific workspace) or in the
Workspaces section of the administration panel (if you are an administrator).
Feng Office creates automatically a personal workspace for every user. As long as the default settings are not changed objects in this workspace are only visible to its owner.
At the beginning we told you that all information in Feng Office is organised in workspaces. But once more workspaces are not as simple as folders: Most information types can belong to more than one workspace at once - only a few information types can only be assigned to one single workspace at a time.
When you are editing a single workspace object, the first thing you see is the current workspace (
msauter_personal in this example):
Clicking on the current workspace brings up the workspace tree from the left side panel that lets you select another workspace (but only one):
The following object types are single workspace objects:
When you are editing a multiple workspace object, you will see the workspace tree very much like in the left sidebar (including the filtering option), but with a checkbox in front of each workspace. This lets you assign as many workspaces as you like for that object.
The following object types are multiple workspaces objects:
If you do not explicitly change it, objects are allocated to the current workspace by default. If you set the workspace selector to
All then a new object is allocated to your personal workspace by default.
The trash is a special workspace which contains objects that have been deleted (or more precisely: moved to the trash).