Tasks tab gives you access to tasks and milestones. Tasks tell people what to do – milestones tell them when something is due. Tasks can be assigned to milestones - but they can exist on their own as unassigned tasks. Milestones can have tasks assigned to them - but they can exist without any tasks, simply as a reminder for an important date.
Group bysettings (see above) are applied before the
Order bysettings. A smart combination between the two features will optimize your task list - whereas some combinations don't make much sense (i.e. setting
Datesonly display the indicated information,
Timeadds a button at the end of each line that allows you to start the time tracking for this task.
There are some more commands for tasks in the list view:
Especially if you are paid on an hourly basis its important to know how much time you spent working on a specific task. But even if it's not about money a project manager might be interested to know how long a task took. OpenGoo has a built in time tracking feature that makes it easy for users to fill in their time sheet.
In the detail view of a task nobody has worked on before, you simply see these two buttons:
Both buttons allow you to enter a so called time slot for this task. A time slot is simply an amount of time (minutes or hours) you have worked on a specific date for this task, and usually you add a comment with some detail information about your work.
The difference between the two buttons is that
Start work starts a timer, while
Add work simply opens a form which allows you to enter a number of hours. So you would typically use
Start work if you start working on a task right now, while you would use
Add work to enter some work you already did.
PLEASE NOTE: OpenGoo does not prevent you from starting the timer for several tasks in parallel or from starting the timer on a task that is already completed.
After saving a time slot it is displayed in a list like this:
Starting and stopping the timer can be achieved from the list view as well: Clicking on the stopwatch icon toggles the timer on and off.
In the example above, user “Martin Sauter” is currently working on the first task (indicated by a red background).
Note that you can edit or delete a time slot at any time if needed. The edit screen for a time slot can be reached from the task detail view and looks like this:
There are some changes in the task concept of OpenGoo since version 1.0. This section of the wiki needs an update.
If you have to create similar tasks over and over again, task templates will save you a lot of time: Instead of creating a new task from the scratch you choose a template and add only the information that is different for every task.
Creating tasks from templates is similar to copying tasks, but it's quicker because you have access to task templates in the list view:
To create a new task template you usually go to the detail view of a task that is similar to the template you want to create. There you choose
Save as template:
If you have administrator privileges you can manage task templates in the administration panel as well:
Some user specific preferences for tasks can be set in the User account.
There are no frequently asked questions so far.