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[ Notes | E-Mails | Contacts | Calendar | Documents | Tasks | Web Links | Time | Reporting ]

Calendar

Calendar view

Toolbar

  • Add event: Creates an event. Please note, that this event is assigned by default to the workspace you have currently selected in the left sidebar; if there is no workspace selected, the event is assigned to your personal workspace by default.

  • In the upper part of the dropdown menu you see existing tags. Choose one to assign it to the currently selected event(s). You may assign multiple tags for the same event if you would like to do so.
  • Add tag: Lets you create a new tag and assign it to the currently selected event(s).
  • Delete tag: Lets you remove one or more tags from the currently selected event(s).

  • Move to trash: Moves the selected event(s) to the trash.
  • Archive: Archives the selected event(s) into the Archived Objetcs folder.
  • Mark as: Lets you mark the selected event(s) as read or unread.
  • Import/Export: Lets you Import/Export an event from a file. The file should be in iCalendar format.

  • The view selector lets you switch between month view, week view and daily view.

  • The navigator lets you jump to the previous/next month/week/day (depending on the view selector - see above).

  • Go to: This option will let you quickly jump to any date you choose. Please note the graphical representation of the current date (red border) and the date you choose (blue background). The Today button takes you back to the current date from wherever you are.

  • User: Through this combo box, you will be able to select the user's calendar to be shown.
  • Status: Filters events according to whether you are attending or not. For example, when you filter by Pending response you see events to which you have been invited but haven't answered yet, and when you filter by “Will attend”, you will be shown events that you have confirmed that you will attend. However, if you select to filter by “Will not attend”, it will also show you the events which you confirmed you will not be attending to. The “Maybe” option will show you the events that you have decided you may be able to attend to.

List view

There is no list view in the Calendar module - use the calender view (see above) instead.1)

Detail view

Actions

  • Edit: Lets you edit this event. Clicking on this link takes you to the edit view.
  • Move to trash: Lets you move this event to the trash.
  • Archive: Lets you archive this event into the Archived Objetcs folder.
  • View History: Lets you read the event's history.

Properties

  • Workspace: Workspace where this event is allocated to. Clicking on a workspace name to select it, takes you to list view.
  • Tags: Tags that are attached to this event. Clicking on a tag name, selects it in the left sidebar.
  • Subscribers: People who are subscribed to this event. Clicking on a subscriber name takes you to the corresponding user profile.
  • Created by: User who created this event. Clicking on this username takes you to the corresponding user profile.

Edit view

Main section

  • Date: To enter the date of an event you can use the date picker tool (icon on the right side of the date field) or you can type it directly (use the format indicated on the right side of the date field).
  • Time: This is the start time of an event. The dropdown menu offers you steps of 15 minutes, but you can enter any time (like 14:22) by typing it directly into the time field.
  • Duration: The end time of an event is calculated based on the duration. The maximum duration of an event is 23 hours and 45 minutes, but up to Feng Office 1.5.x it's not possible to create an event that ends on the next day. (If you want to create an event that exceeds one day you have to create another event for the following day, or you can create a repeating event as described below.) However, Feng Office 1.6.x introduces events which can span more than one day.2)
  • All Day: If an event has no specific start time and end time you can set this checkbox. This will deactivate “Time” and “Duration”.

Section "Workspace"

Each task is assigned to a workspace. You can select the appropriate workspace here. Check Apply Workspace to Subtasks to apply this setting for all subtasks of this task as well.

Section "Tags"

In this section you can assign one or more tags to a task.

Section "Description"

This option allows you to describe the content of this object.

Section "Repeating Event"

If you want to repeat the same event on different dates (like a weekly meeting or a birthday) you can define an event as a repeating event. (This is very similar to defining a repeating task.)

  • Repeat: This defines the time unit of the repetition. Choose between daily, weekly, monthly or yearly. To convert a repeating event back to a normal event simply set this dropdown menu to This Day Only.
  • Every … days: This defines the interval between two repetions of the event.
  • Repeat forever: If you don't want to limit the repetition, choose this option.
  • Repeat … times: Use this option if you know exactly how often the event will take place. Example: If you are planning a computer course consisting of 10 lessons, you may want to define an event wich repeats 10 times.
  • Repeat until: Use this option if you know the last occurence of a repeating event. Example: If you are planning a weekly meeting for a project which must be complete at the end of the year, enter 31st December.

Section "Reminders"

To ensure that people don't forget an event you can define reminders, consisting of e-mail notifications or pop-up alerts. (This is very similar to defining reminders for tasks.)

Choose the type of reminder (E-mail or Pop-up message) and the timeframe (in Minutes, Hours, Days or Weeks). By checking Apply to all subscribers these reminders will be sent not only to the invited people but to all users who have subscribed to this event as well. You can define as many reminders for an event as you like.

Please note: Feng Office will not prevent you from defining several identical reminders.

Section "Custom Properties"

In this section, you will have the option to set your own new properties depending on your needs.

Section "Subscribers"

This section allows you to edit the subscribers options.

Section "Linked Objects"

This section allows you to link objects to a task (and unlink them as well).

Section "Invited People"

This section will let you invite users to this event trough an automatically sent email notification and/or by subscribing them to this event.

Invitations

When you create an event you have to decide which users you want to invite. In addition, you can choose to send invitations by e-mail.

PLEASE NOTE: Which users you are able to invite depends on the workspace the event belongs to.3)

Inviting people has two consequences:

  • Only users who were invited will see this event when they choose the My Calendar view.
  • Users who were invited have the possibility to declare whether they will attend or not in the detail view.

PLEASE NOTE: As of Feng Office 1.0 there is no list where you can see who has been invited, who will attend and who has declined.4) The only way to see the invitation status of a user is to filter the calendar by this user (View > By user), where the status is indicated by an icon:

The user has not answered this invitation yet.

The user will attend (he answered “yes”).

The user is undecided (he answered “maybe”).

The user will not attend (he answered “no”).

Importing, Exporting, and Synchronizing

Feng Office provides importing and exporting features that support most thrid-party Calendars, and two-way synchronization with Google Calendar.

Importing

In case you would like to import events to Feng Office, you first have to go to the client, project or workspace where you would like to import your events to, and then go to the 'Calendar' tab and select the 'Import' option as shown below:

Import

Then you will be directed to the following page:

Events import form

Lastly you would have to select the file containing your Google Calendar events and click the 'Import' button.

Exporting

If you would like to export your Feng Office events, you would have to go to the ‘Calendar’ tab and click on 'Import/Export' > 'Export' as shown below:

Export

Next screen will be as following:

Events export form

Here you would have to select the date range of the exportation, and a name for the Calendar, and finally click on 'Export'.

This will generate an iCalendar file, which you may import anywhere it is supported.

Google Calendar Synchronization

Feng Office supports (Starting with 2.0) two-ways synchronization with Google Calendar.

Here are the details on how to Synchronize with Google Calendar

While there are reports of adaptations to other calendars ((like Microsoft Outlook, Mozilla Sunbird/Lightning, and Apple iCal) these are still not part of the Standard Feng Office Editions.

1) There has been a list view for events in Feng Office versions before 1.0, but it's not available anymore.
3) Due to a bug this is not true for Feng Office 1.0 - see here for details.

Discussion

PLEASE NOTE: Comments to the wiki should only contain suggestions and questions that help us to improve the manual (and not the software). These comments will be deleted as soon as the information has been integrated into the manual.

Posts that do not contribute to the DOCUMENTATION of the project will be DELETED.

Ask QUESTIONS on the product here.
Report BUGS here.
Propose NEW FEATURES here.


Shawn Qureshi, 2009-08-17 16:27

You will be glad to know, I began construction on a Python script to help you with your Google Calendar sync. Took me a couple of hours, but, it's pretty much done.

It checks against the existing MySQL DB for OpenGoo, for new Project Events and Project Tasks, and then passes these events to your Google Calendar via the Google Python API modules and authentication system.

Currently all it does is a one-way street to Google for New project tasks and events. I may consider working with the code some more to make it bi-directional if I have more time (it's not that hard, really), but, I'm making this openly available to the public if you wish to use this for your own needs.

Shoot me a message if you're interested in playing with the code. Python is really easy to figure out, by the way - and is kind of like Perl on steroids.

If you want to improve this code, by all means, please do!

- Shawn Q.

Diego Carvalho, 2010-10-19 17:38

Dear Shawn,

could you make your code available?

Cheers,

        d.c
Marcos Saiz, 2010-10-19 18:02

It is available !

Richard O'Hanlon, 2011-05-20 00:01

For the life of me I cannot work out where this is available from. Where do I get the code or plugin.

Richard

Andreas, 2009-10-21 10:16

Is creating an event which lasts more than one day only possible using the repeating event function? If so, this should be described in the manual.

Regards Andreas.

Martin Sauter, 2009-11-14 11:35

Up to OpenGoo 1.5.x it's not possible to create an event that covers more than one calendar day. We've added this in the wiki (see “Edit view” > “Main section”).

But OpenGoo 1.6 will introduce this functionality - see http://blog.opengoo.org/?p=116#more-116

Matthew Chamberlain, 2010-09-23 10:05

If a task cover multiple days the calendar only shows the task on the start and completion date. Is it possible to display it on ALL dates between?

Francisco Ponce de León, 2010-10-01 22:20

Hi Matthew, Feng Office shows only start and end dates so far because otherwise if you have many tasks you would have tons of different tasks in the calendar, and it would probably confuse people

Phyllis, 2011-03-07 16:37

I have a repeating appointment. I would like to change the date on one day only. For instance, I have an appointment every Tuesday, but one week I would like the appointment changed to a Wednesday. This would be for the one week only. How do I make this happen? Everything I've tried has changed all the weeks to a Wednesday.

Francisco Ponce de León, 2011-03-08 11:25

I am afraid you will have to create a new event for this scenario

Kimberley Ip, 2011-05-03 06:48

Is it possible to have (like in Google Calendar) a strip of color over the days that the “task” takes place so overlapping tasks, events, trips can be easily viewed on the monthly calendar?

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calendar.txt · Last modified: 2014-04-08 16:31 by nicolas
 
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